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UC and Conferencing Go Hand in Hand
July 14th, 2016

UC and Conferencing Go Hand in Hand

Bill Gaskill

Business communication technologies have changed in leaps and bounds over the past few decades to become an easier, digitized process that has transformed the business conference into a more streamlin...

Business communication technologies have changed in leaps and bounds over the past few decades to become an easier, digitized process that has transformed the business conference into a more streamlined function.

With more types of advanced technology available for communication within and outside of the office, many businesses are switching to unified communications (UC) to put their conferencing systems to the best use possible.

After weighing in on everything UC has to offer, it will be easy to see why it goes hand in hand with conferencing.

Benefits to the workplace

One of the challenges of changing technology systems for a business is getting rid of the old equipment. However, UC integrates with your existing communication tools, instead of eliminating them. Current business phones, collaboration tools, and conferencing services stay the same with UC.

UC systems can work with older and newer models of communication systems and extend their capabilities with softphone functionality that can allow remote workers to communication and conference through mobile devices.

Multi-vendor communication ecosystems are all combined under one easy to manage solution with UC, which can cut costs and increase efficiency with little effort and few changes to the existing routine.

Adding new tools

Finding a place for UC in the office is not hard to do. UC provides tools that can work with the technology already in place to create a more effective conferencing system.

Voice, data, and video are all modes of communication that UC provides a platform for, and familiar features like telephony and conferencing are available in most versions of UC by most vendors.

The tools UC implements are constantly growing and improving, which means there will never be a finished product. This is a guarantee that UC will be able to adapt to the business and become the source of all communication support.

Improving productivity

After the development of unified messaging, businesses can communicate from a common inbox with all employees. With UC, this became a possibility for all modes of communication the office offered, including unplanned conferencing and workflow management.

In cases where VoIP is present, the ability for UC to perform is even more prevalent. UC uses voice in many business applications that would otherwise not have it. This function, along with everything else UC has to offer provides an improved productivity rate within the workplace with stronger lines of communication.

Using the cloud

With the help of the cloud, UC takes all communication forms and puts them into a single point of access. Not every UC system has to operate in the cloud, but conferencing can be made even easier with this pair of systems in place.

Email, voice, instant messaging, and video conferencing are all contained in one place, allowing employees to access any one of these things from every platform and device available to the company.

The cloud provides the service of connecting employees and clients at any point in time from any location, thus allowing the workforce to flow without bumps in the road.

Cutting costs

Traditional telephony can be a costly venture for businesses to maintain. Without the need to replace any of the current equipment, UC is already effective in saving a piece of the IT budget for any business.

The integration of the cloud will only lessen the expense while using UC because it will eliminate all need for wires and computing machines used to run the server.

The addition of the cloud with UC will reduce maintenance costs and energy costs that are minimized by running applications through virtual servers. Cloud services further reduce the UC costs by not requiring PBX systems.

Working day-to-day

In the stressful day-to-day life of a growing business, it is important to keep communication lines steady and efficient. Conferencing is in some cases the lifeline of a business; without a reliable means of hosting conferences, many things can go awry.

UC systems lay out the entire ecosystem of communication for a business, allowing the interface to be accessed from Internet browsers. These ecosystems are made more effective and less costly by UC integration, which will lead to a better work environment.

Incorporating a UC system into the workplace will not only extend the usefulness of already existing systems but also create an advantageous stream of conferencing that can be accessed from any place and time.

If a unified system of communication tools is not compelling enough, then the saving that the tools and cloud space can provide are surely strong enough reasons to switch to a UC system in the workplace.

UC systems are just one indication of the changing lines of communications businesses are experiencing, but with all they have to offer, it is no wonder why they can improve conferencing so greatly.

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